IFTA fuel tax reporting

IFTA fuel tax reporting for Canadian fleets

File your quarterly IFTA returns with distance and fuel records you can stand behind. Telematica records the kilometres each truck drives in every province and state automatically, then gives you a report ready for your return.

Distance by province and state, per vehicle
Fuel purchases and fuel use in one place
Quarterly reports ready for your bookkeeper
Records stored securely for audits

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Are your IFTA records audit-ready?

If your trucks cross provincial or US state lines, IFTA requires you to report the distance travelled and fuel purchased in each jurisdiction every quarter. Manual trip sheets are slow and error-prone, and missing records can mean penalties and extra tax at audit time.

Who files IFTA

Carriers running qualified motor vehicles in two or more jurisdictions: two axles over 11,797 kg (26,000 lb), three or more axles, or combinations over that weight.

Quarterly returns

Returns are due by the last day of the month after each quarter: April 30, July 31, October 31 and January 31.

Keep your records

Distance and fuel records must be kept for four years. Telematica stores your trip data for you.

How Telematica IFTA reporting works

Track every kilometre

GPS records each vehicle’s distance and route, including which province or state it was in.

Add your fuel

Bring in fuel card transactions or receipts so fuel purchased is matched to each vehicle.

Export your quarterly report

Download distance and fuel by jurisdiction, ready for your bookkeeper to prepare the return.

Keep records for audits

Trip data is stored securely so you can back up your returns if you’re audited.

Reports

Quarterly reports, not spreadsheets

Instead of reconciling trip sheets, download a report that shows distance and fuel by vehicle, jurisdiction and quarter, ready for your bookkeeper or accountant.

Distance by province, state and vehicle

Fuel purchased and fuel economy

PDF and Excel exports

Accurate data

Better data means better returns

Pair IFTA reporting with our SD45 Pro CAN bus tracker for fuel data straight from the engine, including fuel burn, refills, drains, idling and PTO use. Off-road and PTO records can also help your accountant with provincial fuel tax refund claims where they apply.

Engine fuel data from the CAN bus

Refill and drain alerts

Engine hours, idle and PTO time

Built for fleets that cross borders

Long-haul trucking

Interprovincial runs with distance logged in every province.

Cross-border carriers

Canada–US trips with kilometres recorded by state.

Construction

Trucks and equipment working on sites and off-road.

Agriculture

Farm trucks hauling across provincial lines.

Waste management

Compactors and PTO-driven equipment.

Refrigerated transport

Long-haul cold chain runs and fuel used to run reefer units.

Trusted by 5000+ connected fleets

IFTA reporting FAQs

What is IFTA?

The International Fuel Tax Agreement lets carriers report fuel tax once, to their base province or state, for trucks that travel in several jurisdictions. Each quarter you report the distance driven and fuel bought in each province and state.

Who needs to file IFTA returns?

Carriers operating qualified motor vehicles in two or more IFTA jurisdictions. That generally means vehicles with two axles over 11,797 kg (26,000 lb), three or more axles, or combinations over that weight.

How does Telematica help with IFTA?

GPS tracking records where and how far each vehicle travels, splits distance by province and state, and produces a quarterly report your bookkeeper can use to prepare the return.

Do I need special hardware?

Any Telematica GPS tracker records distance by jurisdiction. For the most accurate fuel data, the SD45 Pro reads fuel use straight from the vehicle’s CAN bus.

How long do I need to keep IFTA records?

Four years. Telematica stores your trip data securely so it’s there if you’re audited.

Is this tax advice?

No. Telematica provides the data and reports. Please confirm your returns with your accountant or your base jurisdiction.

How much does IFTA reporting cost?

IFTA reporting comes with Telematica GPS tracking, which starts from $11.50 CAD per vehicle per month. Request a quote for your fleet.

Pricing

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